Not having a clear vision and strategy fot the workplace. Too often, business leaders try to create an attractive work environment by pursuing a set of cool ideas like setting up a dazzling lounge area with a pool table and bean bags, and installing trendy artwork.

Mistake No. 5: Not allowing enough time for research

Photo: Matej Kolaković

Why this is important

The research (or pre-design) phase is a fundamental part of any workplace change project. During this phase, data is gathered about the office space, the organization and the industry to identify the most beneficial and viable paths for the project.

However, research and analysis rarely produce quick and visible outcomes. Impatient business leaders often want to get this phase over with quickly, or skip it altogether, to save money and time. (Some might already have decided what the new space should be like, expecting the designers only to confirm their ideas.)

Making certain decisions too early, based on speculation or preconceived notions, – as opposed to well-supported facts – can make the process very stressful and lead to sub-optimal results.

What you need to know

The research phase is the best time to:

  • Learn what’s working and what’s not working in the current workplace, and find the best strategies for improvement
  • Explore the wants, needs, goals and challenges of employees, organizational leaders and stakeholders
  • Create a vision for the project, set objectives for the design, and identify measures of success
  • Envisage how people could work better, and how the organization could function better, in the near future and beyond
  • Answer fundamental questions like: Who will use the new space? Should the company relocate or upgrade?
    How can technology better support our work in the new space?
  • Explore different real estate options
  • Test out different work practices and processes, as well as different design and technology solutions
  • Learn from relevant scientific research studies and case studies about high-performing workplace solutions and practices
  • Start the change management process by engaging employees in conversations about their new workplace

 

Your investment into the research phase will pay off multiple times. By the end of the process you will have a clear picture of where your organization is currently at, where it could be, and how to get there.

Understanding your options, and the implications of different solutions, will help you make informed decisions with confidence, as you won’t need to rely on speculation or guesswork. This will take much of the stress and uncertainty out of the process, so you will be able to better enjoy your workplace change project

How Kragelj can help you

Kragelj’s Workplace PotentialTM process incorporates thorough research and analysis to identify the most beneficial approaches for a workplace project, and subsequently to ensure that the new workspace will enable the organization to maximize its potential.

On completion of the analysis, we present a range of workplace strategy and design options, along with associated costs and expected outcomes.

Beyond supporting your organization’s efficient operation in the near future, the suggested solutions can also help you create a future-proof, adaptable and resilient workplace which stands the test of time.

The insights gained from the Workplace PotentialTM analysis also set the course for the project, and support informed decision-making throughout.

Your investment into the research phase will pay off multiple times. You will get a clear picture of where your organization is currently at, where it could be, and how to get there.

11 Mistakes on Workplace Change Projects ©

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